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Microsoft
VIVA INSIGHTS
Improve Wellbeing and Productivity with Data-Driven Insights
Microsoft Viva Insights helps businesses understand and improve how their teams work. By offering data-driven insights into collaboration, productivity, and wellbeing, it empowers individuals, managers, and leaders to create healthier, more effective work environments—all within Microsoft 365.
From tracking focus time and meeting overload to identifying burnout risks, Viva Insights provides actionable recommendations that balance employee wellbeing with organisational performance.
What's Included?
🔹 Personal Productivity Insights
Focus time, quiet hours, mindfulness reminders.
🔹 Manager Insights
Meeting overload, after-hours work, collaboration patterns.
🔹 Leadership Dashboards
Aggregated trends across departments or locations.
🔹 Wellbeing Tools
Integration with Headspace, breathing breaks, reflection prompts.
🔹 Data Privacy & Compliance Controls
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Why Choose Microsoft Viva Insights?
Promotes Employee Wellbeing
Insights help employees schedule focus time, reduce after-hours work, and protect their mental health with gentle, data-backed reminders.
Supports Managers with Actionable Data
Managers gain visibility into work patterns, helping identify overworked teams, meeting fatigue, and opportunities for better balance.
Empowers Leadership with Organisational Trends
Leaders receive anonymous, aggregated insights on how collaboration habits affect performance, burnout, and business outcomes.
Integrated into Microsoft 365
Insights are delivered in Outlook and Teams, making it easy to act on recommendations in real time.
Data Privacy by Design
Built with privacy and compliance in mind—personal insights are private, and organisational data is aggregated.
Viva Insights in Action
Alex, a team leader in a professional services firm, notices burnout symptoms across his group. With Viva Insights:
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He reviews team-wide collaboration data and sees excessive after-hours email activity.
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He schedules focus time blocks and encourages the team to reduce unnecessary meetings.
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Over the next month, productivity rises while stress indicators drop—based on built-in analytics.
The result? A happier, more productive team—and better outcomes for the business.
FAQs: Microsoft Viva Insights
Who can use Viva Insights?
Viva Insights is designed for individual employees, managers, and business leaders, with tailored dashboards for each level.
Is the data in Viva Insights private?
Yes - personal insights are only visible to the individual user, while manager and leadership data is fully aggregated and anonymised.
Can Viva Insights help reduce burnout?
Absolutely - it helps identify signs of overwork, meeting fatigue, and lack of focus time, with tools to help proactively manage wellbeing.
Is Viva Insights part of Microsoft 365?
Basic features are included in Microsoft 365; advanced organisational insights may require a Viva Insights license.
